Information about data processing
V3 (August 2026)
Virtual Vehicle Research GmbH uses the onlyfy Application Manager (by XING) to process job applications. This Privacy Policy will inform you about the processing of your data by the onlyfy Application Manager (by XING) and by Virtual Vehicle Research GmbH.
Joint controllership
With regard to interaction within the company account of Virtual Vehicle Research GmbH, Virtual Vehicle Research GmbH and New Work SE have joint controllership pursuant to Article 26 GDPR, as they jointly determine the purposes and means of processing pursuant to Article 4 (7) GDPR. The current version of the agreement on joint controllership pursuant to Article 26 GDPR, which New Work SE concludes with companies that use onlyfy Application Manager, can be viewed here https://www.xing.com/terms/onlyfy-one to gain information on the key aspects of the agreement.
Data processing by New Work SE
onlyfy Application Manager is part of the extensive XING service operated by New Work SE, which pursues the aim of improving and simplifying users’ working lives with a variety of applications (onlyfy Application Manager, as well as the XING social and jobs network, kununu, etc.), and creates a more fulfilling world of work for individuals while boosting the performance of companies. As part of the extensive XING service, onlyfy Application Manager is an online platform on which or through which talent and companies meet.
With regard to data processing for which New Work SE is solely responsible or is responsible within the scope of the joint controllership with Virtual Vehicle Research GmbH, detailed information is available in the XING Privacy Policy at https://privacy.xing.com/en/privacy-policy. You will also find contact details for New Work SE, as well as for the New Work SE data protection officer there.
Job applications with onlyfy Application Manager
When submitting an application, you enter into a user relationship with New Work SE for the purpose of processing applications. In addition, you will receive support and New Work SE can present you with other opportunities in support of your career. A public profile will not be automatically created for you on the XING social and jobs network. The legal basis for New Work SE processing your data is, in particular, Article 6 (1)(b) GDPR (processing necessary for the performance of a contract).
Notes on the special functions of onlyfy Application Manager
Calendar function
If the calendar function is used, your data is processed during and for the purpose of setting appointments within the application process. The legal basis is Article 6 (1)(f) GDPR. The calendar function is provided by an IT service provider (Cronofy Ltd., United Kingdom). The United Kingdom is classified as a secure third country based on the adequacy decision of the European Commission. Further information on data protection at Cronofy is available here: https://www.cronofy.com/gdpr/ and https://docs.cronofy.com/policies/privacy-notice/.
WhatsApp application and communication via WhatsApp
If you apply via WhatsApp or if Virtual Vehicle Research GmbH contacts you via WhatsApp in connection with your application, the legal basis for the communication is your consent, which can be withdrawn at any time, pursuant to Article 6 (1)(a) GDPR. The communication may in particular be used to request application information, clarify follow-up questions, schedule appointments, send reminders, or enable other communication during the application process.
When applying via WhatsApp, the required applicant information is requested during a WhatsApp chat. The data is then transferred directly to onlyfy Application Manager via the service provider PitchYou and processed further there as part of and for the purpose of the normal application process. Candidate data from apply via WhatsApp are deleted from the apply via WhatsApp infrastructure in PitchYou immediately after the transfer. Further processing then takes place exclusively in onlyfy Application Manager.
The WhatsApp functions are provided by the IT service provider PitchYou, which may access your data for this purpose. More information is available here: https://www.pitchyou.de/en/pitchyou-gdpr. Please note that you use your personal WhatsApp account for the application or communication, and therefore processing by WhatsApp or Meta in their own responsibility takes place. A transfer, in particular to the USA, cannot be ruled out. WhatsApp data protection information is available here: https://www.whatsapp.com/legal/privacy-policy-eea.
You can withdraw your consent to communication via WhatsApp at any time with effect for the future. If you do not consent or withdraw your consent, no further communication via WhatsApp will take place.
Applicability of the Swiss Federal Data Protection Act (FADP)
The FADP applies to circumstances which have an impact on Switzerland, even if said circumstances are initiated outside of Switzerland. Correspondingly, this privacy policy applies to information in line with the EU GDPR and the FADP. Here, EU GDPR terminology is used in favour of FADP terminology. However, FADP terminology is used if the FADP applies and the terminology differs from EU GDPR terminology in a given language. The About this site section on XING contains the name and address of our representative in Switzerland.
Data Protection Notice of Virtual Vehicle Research GmbH & SETLabs Research GmbH
Contact details of the data protection controller
for jobs at Virtual Vehicle: | for jobs at SETLabs: |
Virtual Vehicle Research GmbH | SETLabs Research GmbH |
Inffeldgasse 21A | Elsenheimerstraße 55 |
A-8010 Graz, Austria | D-80687 Munich, Germany |
E-Mail: privacy@v2c2.at |
Information regarding data processing
Virtual Vehicle Research GmbH is the 100% parent company of SETLabs Research GmbH. If you apply for a job of SETLabs Research GmbH, Virtual Vehicle processes your application on behalf of SETLabs as data processor.
Virtual Vehicle uses the “onlyfy application manager” service (by XING) to process job applications, for more information on “onlyfy application manager” see below and in the Privacy Policy at Privacy at XING.
The personal data you provide in the course of your application – i.e. contact details (name, address, email address, phone number), communication, information in the application documents, notes on interviews) - will be processed for the purpose of managing and deciding on your application, and, if you agree, for the purpose of including your application in our “talent pool” to inform you about further vacancies. We need your data to manage and decide on your application. Without your data, we cannot (further) consider your application.
The legal basis for the processing is taking steps prior to possibly entering into a contract with you respectively your consent to data processing.
Storage period
We will delete your data 6 months after a negative decision on your application. If you agree, we further store your data in our "talent pool" for up to one year after the last contact with you. You may withdraw your consent at any time. Moreover, it might be necessary to regard further legal periods of storage and of limitation.
Your rights
You have the right to know what kind of personal data we process about you, as well as to rectification, erasure or restriction of your personal data or to object to processing as well as the right to data portability, subject to applicable data protection law. Furthermore, you have the right to withdraw your consent at any time. Please contact us about this by the contact details indicated above.
You may address a complaint to the Austrian Data Protection Authority (www.dsb.gv.at).